Meetings

The Meetings Committee provides oversight of the existing meetings program recommending strategies for improvement to both the program committees and staff. The committee develops and recommends guidelines and policies for new meetings, new meeting delivery formats, and partnerships with other societies in support of AGU’s strategic plan to Board and Council.

Chair
Rick Murnane, World Bank, Garrett Park, MD.

Members
Eric Calais, Ecole Normale Supérieure, Paris, France
Jim Davis, Lamont-Doherty Earth Observatory of Columbia University, Palisades, New York
Laura Guertin, Pennsylvania State University Brandywine, Media, PA
Venkat Lakshmi, University of South Carolina, Columbia, South Carolina
Allen Pope, National Snow and Ice Data Center, Boulder, CO
Denis Rousseau, École Normale Supérieure, Paris, France
Sybil Seitzinger, University of Victoria, Victoria, Canada
Tim van Emmerik, Delft University of Technology, Delft, Netherlands
Mei Zheng, Peking University, Beijing, China

Staff Partner
Lauren Parr, AGU Meetings Director

Charge
The Meetings Committee works on behalf of the AGU Board and Council to advance the Union’s scientific direction and strategy for disseminating scholarly research presented at meetings. The committee provides input into the overall strategy for meetings, recommends criteria and policies that support AGU’s meeting goals, ensures the scientific direction and scope of AGU meetings are consistent with AGU’s overall strategy and is reflective of Earth and space science, secures the appointment of program committee chairs, and reviews the annual performance of meetings.

The committee partners with AGU leadership, staff, other committees, and sections/focus groups to accomplish its work. The Meetings Committee plays a key role in communicating and promoting AGU’s scientific strategy for the dissemination of scholarly research, working in conjunction with AGU leaders.

Key Initiatives for 2017

  • Develop an implementation plan for AGU’s meetings program strategy by:
    • Developing and testing concepts which enable Fall Meeting attendees to find their community(ies) within such a large meeting and also experience the full breadth and depth of the meeting.
    • Fostering a culture of innovation in meetings allowing for experiments and testing of ideas brought forward by members.
    • Utilizing the concept of pilots to test new meetings and new meeting concepts. Specifically, investigate and potentially issue a call for virtual Chapman conference.
    • Identifying opportunities for new products/packages to extend the reach of meeting content beyond in-person attendees and/or to provide content in specific packages/products of value to members.
    • Developing metrics for evaluating meetings and events, as well as the meetings portfolio itself, to determine outcomes and opportunities for future events and content collaboration.
    • Providing feedback on the suite of technologies used to support the meetings portfolio and experience.
  • Recommend criteria to Board and Council for:
    • How AGU can best measure success in its overall meetings strategy and for individual meetings
    • Developing partnership options for collaborating with other organizations
    • Selecting and evaluating program committee chairs
    • Establishing guidelines and policies for individual meetings, as needed.
  • Recommend criteria for designing Fall Meeting program content encompassing what members value, how science is changing, how the Fall Meeting fits into an overall meetings program and other programs for dissemination of content (e.g. publications) and incorporating new presentation methods and sessions to integrate virtual participation options, and non-traditional topics.

Work to ensure diversity and inclusiveness on program committees and in program content

Annual Calendar

The committee typically meets at AGU headquarters twice during the year and virtually throughout the year as needed. Current dates are:

May 2017: Washington, DC

  • Orientation of new committee members
  • Review of work plan
  • Initial tasks

October 2017: Washington, DC

  • Meetings Committee meeting

The committee will likely have 1-2 additional virtual meetings, ranging from 2-3 hours in length, each year pending need from work plan.